Reporting to the Chief People Officer, the Executive Assistant will provide a wide range of administrative and project support to relieve the Chief People Officer (CPO) of administrative tasks to increase the time they can spend attending to executive-level responsibilities. This position often participates and manages multiple projects, ensuring strong communication and collaboration with the CPO, other Ministry Leadership, and Team Members.

In addition, a VALUES FIT is top priority. Do our values align with yours?  Mission, Beliefs & Values. If so, please read on. 

Here’s just some of what you will be doing daily…

• Serve as the primary administrative resource for the CPO to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, voicemail and other electronic messaging communication; opening and sorting mail; purchasing supplies; managing receipts and filing completion of expense reports; photocopying, scanning and faxing; maintenance of filing and records management systems, both hard copy and electronic; and other general administrative functions as needed.
• Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, providing individualized support for messages; receiving and directing visitors; organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate the CPO’s needs and priorities; and independently updating department documents as needed.
• Prepare agendas, take minutes, and track action items for regular HR leadership meetings.
• Draft, proofread, and edit correspondence, reports, and presentations on behalf of HR leadership.
• Assist with coordinating HR events, trainings, and team member engagement activities.
• Maintain the Ministry’s organizational chart, ensuring updates reflect staffing changes, reporting structures, and new positions.
• Assist with HR-related contracts, vendor agreements, and purchase requests, ensuring timely processing and proper documentation.
• Assist with maintaining the directory of contractors and consultants, ensuring records are current, complete, and accessible
• Manage calendaring, invitations, and guests profiles for CPO’s media leaders group.
• Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns.
• Prepare CPO for meetings, bring urgent matters to the attention of the CPO, and handle emergencies and routine matters on behalf of the CPO.
• Prepare materials for Board presentations and plan meetings and events.
• With minimal supervision and as directed, consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include develop and monitor budget activities, formulating long and short-range requirements; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, , outside counsel, and other organizations; evaluate progress or results and recommend major changes in procedures and process; and interpret policies and procedures.
• Understand and continued development of specific goals and plans to prioritize, organize, and accomplish work in coordination with Executive.
• Work within a wide scope of responsibility on an executive level, requiring awareness of departmental areas of responsibility, which may include handling all inquiries within outlined capacity to relieve the Executive of administrative details and to maximize the time efficiency and availability of leadership.
• Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis.
• Complete special projects/ad hoc reports and create engaging and informative presentations utilizing multimedia and technical tools.
• Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements.
• Exercise administrative judgment on a regular and continuous basis and assume responsibility for decisions, outcomes, and results having an impact on people, costs, and/or quality of service within the functional area. Perform to earn leadership’s confidence, assuring confidential and discreet handling of all business with reliability.
• Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry.
• Support compliance to ministry standards by maintaining the privacy and confidentiality of information; protecting the assets of the organization; acting with ethics and integrity; reporting non-compliance; and adhering to applicable federal, state, and local laws and regulations.
• Support and contribute to ministry endeavors through following employment policies and practices and supporting a safe and healthy work environment.
• Complete other duties as requested by Executive and participate in appropriate regional and national travel as required.

We are looking for a very specific skill set and business acumen. Here's some experience we are seeking:

• Minimum 4-7 years’ executive level administrative experience.
• Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment.
• Advanced proficiency in Microsoft Office Suite, including managing complex spreadsheets, pivot tables, and performing mail merges and specialized software as determined by the ministry.
• Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions.
• Demonstrated flexibility and adaptability in relation to others’ needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities.
• Confidence with humility to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems.
• Strong project management skills with the ability to manage and deliver on multiple projects concurrently.
• Strong written and verbal communication skills.
• Verbal comprehension, communication, and interpersonal skills in various situations. Must have strong skills in reading comprehension and written communication with the ability to produce a variety of documents based on intent and audience. Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position.
• Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Demonstrate experience in negotiating conflict and difficult situations with tact, candor, and humility.
• Possess a professional attitude, along with a willingness to support ministry and management needs.

What can we offer you?

• Industry leading Medical, Dental & Vision coverage
• Short/long term disability and life insurance
• Robust 401K with company match
• Parental leave with Baby Bonding pay
• Generous PTO, holiday and sick pay
• Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more
• Leadership and Career Development Programs

Why work for Educational Media Foundation, K-LOVE/Air1?

Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values here Mission, Beliefs & Values. 

“As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status.  However, EMF is also a religious non-profit organization where all team members contribute to the Company’s mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company’s Statement of Faith.  Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act.”